25
Feb

Hubstaff Time Tracking Software Quick Demo


Kyle with Hubstaff here. And let’s jump into an overview of everything
Hubstaff can do. And we’re going to do it in less than five
minutes. As a manager, the dashboard is the quickest
view into how your team works. You can customize what you see here by choosing
a view of the data that’s most important to you Over in the left navigation panel, you can
find deeper insights and customize how you use Hubstaff. In the projects menu, you can assign team
members and budgets to your projects. Each project has its own tasks, which are
the steps your team will take to complete a project. You can create a task right inside the tasks
panel, or use the integrations panel below to import tasks from another project management
tool. The activity view shows your team screenshots,
apps, URLs, and their current locations. This is the best place to see what your team’s
working on. Daily and historical views are also possible
here. By reviewing the activity measurements for
this person here you can get a good sense of what they’re doing and how productive they
are. The apps view will show you what tools they’re
using and the URL view gives you a look at the websites they’re visiting and it’ll show
you how long they’ve been visiting them. If you’ve got team members who are on the
move, you can see where they currently are in the location section. These features can be customized or they can
be turned off completely and I’ll show you how to do this at the end of the video. Moving ahead. The time sheets page shows daily and weekly
time totals by the individual, including when they started and stopped their Hubstaff timer. It also allows you to add or edit time in
the event that someone forgot to start tracking. You can also view it as a calendar if you
prefer that, but when you want to really dig into the data about how your team works, you
can visit the time and activities report. You can customize the report to show a specific
date range or you can add more details such as activity levels and projects. You can see the filters are really easy to
address. Cool thing about this too is that reports
can be exported to QuickBooks or you can send them to clients or put it in a spreadsheet. The amounts owed report gives you an easy
way to see how much your team members have earned over a specific time period. And the payments report shows you how much
you’ve already paid. We also have an invoicing feature which can
be used to invoice your clients based on the time your team has tracked through Hubstaff
or your team members can generate invoices for you. In the schedules tab, you can add individual
or recurring shifts for team members. We have email notifications that will automatically
let you know when someone shows up late, leaves early or misses a shift completely. This makes it incredibly easy for you to know
that your team is tracking time when they’re supposed to be. The members page is where you set up your
team. Here you can change someone’s role in the
organization. You can edit the projects they’re assigned
to you. You can change their pay and bill rate and
even set a weekly limit so they don’t track more than a certain amount of hours per week. This is also the page where you would go to
invite a new team member. You can also disable time-tracking for people
here or remove a team member completely from your organization. For payments, we integrate with BitWage, TransferWise,
PayPal and Payoneer. You can customize whether you want payments
to go out automatically or manually and you can decide how often the payments go out. If you don’t use our premium plan or you don’t
want to set up automatic payroll right now, don’t worry about it. You can still use Hubstaff to keep track of
payments that you make through a third party system. You can simply mark the time as paid and even
export the payment data as a CSV for your record keeping. This way you don’t have to pour through all
of your transaction histories to add up how much you’ve paid everyone. So we’ve discussed a lot of features in this
video, but you may not need to use all of them. Almost all of our settings can be enabled
or disabled on a per user basis. So it’s easy to do things like disable screenshot
capture or turn off app and URL tracking and decide who can add time and who can delete
time. If you have any questions, reach out to [email protected]
or visit support.hubstaff.com. And if you haven’t already started your free
trial, click the link right here to get started.

Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , ,

5 Comments

  • Dennis Ibasco says:

    No screenshot for hubstaff app on ipad? I need those screenshots whenever i work. Can you please answer my inquiry? Thanks!

  • Tim Greer says:

    The software seems good for what it is designed for, and I don't want to give an irrelevant comment, but as a remote employee with 25 years of development, sys admin, support, security and other experience, and someone that doesn't Facebook, game or watch YouTube or screw around (I literally don't even listen to a music streaming service when I work — I do nothing but work), to me, this is the sort of micromanagement that really turns me off about some company's.

    Again, this software seems to be what people want (or need in some cases), but I don't like the amount of detail it monitors, even if I have nothing to worry about with my work ethic. No knock on the program, of course, but I don't like the idea of having to remember to do something like turning off the program or its monitoring, if I forget after I'm done working for the day or during my lunch time that isn't a specific time. I think this goes too far. I do appreciate the necessity for a means to offer some "very watchful" monitoring of employees, and a lot of the features are surely useful in spite of that deep monitoring, but I personally would never work with/for a company that watches every single thing like this, even with just logging what you visit, but especially when it has screenshots of what you're doing.

    If I want to take a break for a few minutes and check my bank account, personal email or do anything that's not directly associated with work (since no one is coding or doing just work every single second for a block of 8+ hours), I'd have to remember to disable the program/pause it or whatever is necessary, and that would be irritating. I suppose different features can be used for different needs, but I wonder, CAN the end-user disable certain features that an employer may enable, such as GPS tracking, auto-screenshots, etc., without being shown as offline or in a non-working state?

    How much resources does this use also, is what I wonder? I've seen such software slow down systems and make them unstable and eat up bandwidth needlessly. I'm curious a little, as I saw a job posting that said they use this, but I think I'll pass on applying for them if they require such aggressive monitoring for everything you do — this coming from me personally, a guy that does nothing but actual work. To be fair, this is more of a reaction to seeing jobs requiring this, rather than the product itself. I just hope there are ways for employees to use this software with some control so they don't risk their privacy of off work usage if they don't remember to enable/disable as necessary, unless they have a system solely dedicated to work and do nothing else (personal) on it.

    Of course, even if someone has a dedicated systems to work on, software like this would add stress because of how activity could be misconstrued if someone is researching something or using another system (and I switch between various systems (Windows, Linux, Mac), so it could be interpreted that I wasn't doing "enough work"). I realize such things could be viewed or discussed to not pose an issue, but in my experience, having seen some employers require it, they are usually not the most reasonable people (to work for) anyway, because if they can't be happy with the code and time, or work/results to feel confident an employee is doing their job, then they either have a valid reason to dismiss them or they'll unlikely ever feel they're getting the right time/results for their money anyway, or never trust that person. I couldn't/wouldn't work for a company that was so paranoid, overreaching or unreasonable to make such demands, especially if they apparently could never trust me enough to let me just do my damn job.

  • b-art says:

    What sane developer that has any skills and employment options would agree to use this software I ask you?

  • cucubau says:

    so that means no more youtube at work ?

  • Knut Ritter says:

    You software is very destructive. Please check Angela Merkel's commencement speech at Harward 2019:

    "Am I doing something because it is right? Or simply because it's possible?"

    https://www.youtube.com/watch?v=9ofED6BInFs&t=1464s starting at 19:34.

Leave a Reply

Your email address will not be published. Required fields are marked *